Fleet Management Administrator

Job Description

Role: Fleet Management administrator

Contract Length: 6 months

Payrate: £12.21 per hour

Hours: 40hours per week, Monday to Friday
Office location: Ilkeston

Purpose of the role

The Fleet Management Administrator (Temp) will be responsible for ensuring a smooth administration and processing of information relating to the vehicle fleet in the areas of all maintenance events on HGV and LCV vehicles. Control of all costs relating to scheduling & compliance is also applicable to the role.
Key Responsibilities

* Ensure that all Governance and Compliance requirements are adhered to and all reporting and reviewing activities required by the Regulatory Bodies are carried out to the standards required.

* Assist with all repair & maintenance events on HGV/LCV vehicles following company procedures and guidelines, in line with customer operators' licence and DVSA requirements, ensuring minimum disruption to customers operation.

* Assist with obtaining breakdown & repair updates from the maintenance network & communicating these with the end user (customer).

* Manage suppliers and raising of work order numbers, ensuring costs are controlled following company procedures and guidelines also supplier service level agreements are adhered to.

* Ensure that all Close Brothers Vehicle Hire systems are fully updated with accurate and clear information so that CVS Live has the correct customer visibility.

* Working towards KPI set by business, development of new KPI reports when required

* The ability to convey information to others effectively and efficiently, with good verbal and written communication, help facilitate of information between within a company, the ability to deal with conflict and challenges that may arise


* Understand Close Brothers Vehicle Hire systems and consider how they can work in conjunction with the business to enhance processes.

* Be fully conversant with the systems required to operate as part of the role and to use systems in line with CBVH operating policies and procedures.

* Effectively plan and organise time to maximise productivity and efficiency for the individual, the workshops and the customers

* Be flexible in approach to work and undertake other additional administration tasks as required



Skills required

* Organised and attentive to detail.
* Strong interpersonal skills
* Practical problem-solving ability
* Computer literate
* Maths
* English
Education & Qualifications
Math
English
Competencies
Competency Definition

Following Instructions & Procedures Appropriately follow instructions from others without unnecessarily challenging authority; follow procedures and policies; keep to schedules; arrive punctually for work and meetings; demonstrate commitment to the organisation; comply with legal obligations and safety requirements of the role.

Planning & Organising Set clearly defined objectives; plan activities and projects well in advance and take account possible changing circumstances; manage time effectively; identify and organise resources needed to accomplish tasks; monitor performance against deadlines and milestones


Adapting & Responding to Change Adapt to changing circumstances; accept new ideas and change initiatives; adapt interpersonal style to suit different people or situations; show respect and sensitivity towards cultural and religious differences; deal with ambiguity, making positive use of the opportunities it presents.



Working with People


Demonstrate an interest in an understanding of others; adapt to the team and build team spirit; recognise and reward the contribution of others; listen, consult others and communicate proactively; support and care for others; develop and openly communicate self-insight. Listens, consults others and communicates proactively; supports and cares for others; develops and openly communicates self-insight.

Deciding & Initiating Action Make prompt, clear decisions which may involve tough choices or considered risks; take responsibility for actions, projects, and people; take initiative, act with confidence and work under own direction; initiate and generate activity.

We can make reasonable adjustments to our interview process according to your needs. And we offer a flexible working environment, so you can adjust your hours to suit your personal circumstances.

Since 1978, Rullion has been dedicated to finding exceptional candidates for a diverse range of clients, from well-known brands to start-ups. As a family-owned business, Rullion is committed to honesty and credibility and aims to build long-lasting relationships with both clients and candidates.

At Rullion, we are a forward-thinking recruitment company providing talent consultancy services to a diverse client base, from small start-ups to large household names. We celebrate and support diversity and are dedicated to ensuring equal opportunities for both employees and applicants.

Rullion celebrates and supports diversity and is committed to ensuring equal opportunities for both employees and applicants.