PA Project Support

Job Description

Role: PA & Project Support
Position: Contract
Location: London

Duration: 6 Months

Day Rate: Dependent on experience

Role Overview

The job holder will provide PA and project support to the assigned Programme Director(s).

Key Responsibilities

• Provide a professional, accurate and reliable PA and administration support service- along with admin assistance to the extended business unit as required.
  * To work with/manage team assistants to ensure a professional and efficient admin support team for the Engineering and Quality departments
  * Diary and itinerary management, preparation of weekly meeting packs
  * Updating and ensuring all contact lists are current
  * Document management/organisation and filing
  * Record and produce minutes for key business meetings
  * Effectively use appropriate IT systems to facilitate the preparation of reports, statistics, presentations and other information for the portfolio.
  * Maintain data/records so that information is readily available and easily accessible
  * Provide office services such as reprographics, binding etc
  * Arrange meetings and co-ordinate the booking of rooms, arrange travel, accommodation, pool/hire vehicles and hospitality as required
  * Administer the ordering and payment of goods and services utilising the recognised IT system
  * Liaise with Finance to ensure invoices paid etc and maintain (local) cost record
  * Maintain confidentiality of all information
  * Keep in touch with the team members when they are out of the office and report issues/ take actions for response
  * Respond to phone/email enquiries to/ from wide range of external parties etc
  * Prepare letters, documents, ensure reports are well presented
  * Keep up to date training/induction logs on all team members and liaise with HR
  * Managing the onboarding process for new starters into the team - ordering equipment and obtaining system access as required

Qualifications & Experience

Good organisational skills (flexible/organised/methodical)
* Ability to work independently and be proactive
* Excellent communication/interpersonal skills notably with various levels of the organisation and externally
* The ability to work as an integral part of a team contributing to team success, communications and a positive working environment
* Flexible approach with the ability to multi-task and work on own initiative
* Previous team support experience
* Discretion - confidentiality when dealing with sensitive information
* Attention to detail
* General administrative/secretarial knowledge producing professional work as well as ability to adapt to new and changing systems (and possibly creating systems)
* Use of Outlook or similar diary/email application; Microsoft Office - Word, Excel, Power Point
* Working knowledge of SAP and ability to raise requisitions, desirable
* Previous experience in the energy industry desirable

At Sizewell C, you will shape the future of nuclear energy and contribute to a cleaner, sustainable tomorrow. This role offers the chance to collaborate on an ambitious project with a positive impact on the environment and society.

If this sounds of interest, please APPLY NOW with your CV and a cover letter highlighting your suitability for this exciting role.

Good Luck!

This vacancy is being advertised by Rullion Ltd acting as an employment business.

Since 1978, Rullion has been securing exceptional candidates for a range of clients; from large well-known brands to SMEs and start-ups. As a family-owned business, Rullion's approach is credible and honest, focused on building long-lasting relationships with both clients and candidates.

Rullion is a forward-thinking recruitment company that specialises in providing a wide range of talent consultancy services to a diverse client base, from small start-ups to large household names.

We celebrate and support diversity and are committed to ensuring equal opportunities for both employees and applicants.

Thanks

Rullion

Rullion celebrates and supports diversity and is committed to ensuring equal opportunities for both employees and applicants.