Recruitment Administrator - Managed Solutions

About us

At Rullion, we’re reshaping recruitment in rail, technology, energy, and other key industries. With 40 years of experience in the UK, we pride ourselves on innovation, exceptional service, and building lasting partnerships.

Summary of the Role

You’ll provide high quality administrative support across a single key account, ensuring accuracy across multiple internal systems and supporting the recruitment team, whilst at the same time providing a best-in-class candidate experience. You’ll also assist in the recruitment and selection process of applicants, where appropriate too.

Key Responsibilities

• Create and collate weekly timesheets for processing to make sure candidates are paid on time and correctly.
• Review received work order revisions to ensure they match system data and communicate with payroll teams/account managers/resource teams where data does not match.
• Handle payroll errors including amendments to the systems
• Liaise with candidates to resolve payroll issues as they occur and ensure candidates are updated.
• Review documentation, highlighting potential risks such as medical checks.
• Monitor and collate data for all new worker starters and leavers
• Support the team with the set up of new starters on our internal system.
• Manage the revision process on SAP and our internal systems
• Manage the contractor AWR process, conducting AWR checks in line with current legislation
• Attend ad hoc site visits with the Account Manager (advanced notice will be given)
• Complete contract and compliance audits on a regular basis.
• Various adhoc tasks, such as ensuring invoices are processed are completed, event organisation and creating newsletters.

Qualifications, skills & experience

• Previous administration, customer service or compliance experience, ideally within agency or in-house recruitment or talent acquisition.
• Knowledge of Microsoft Office applications and recruitment systems.
• It would be very advantageous if you have IR35 knowledge or AWR Knowledge however full training will be provided on these complex areas.

Competencies

• A clear communicator and able to engage with candidates, hiring managers and our internal teams who come from all different walks of life.
• Listening and displaying empathy to build relationships.
• Spotting a problem before it arises but also able to fix problems if they do crop up and adapt accordingly.
• Someone who has a great eye for detail and can spot discrepancies in data and the smallest of errors.
• Managing your time effectively by being methodical in your approach and prioritising and multitasking.
• Highly organised and making sure everything runs smoothly and efficiently.
• Diligent and professional and able to handle sensitive information.
• Someone with a customer-centric mindset so you can deliver a positive candidate experience.
• Great at working as part of a high-performing team.